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Terms and Conditions for Javan Entertainment

Terms and Conditions
Javan Entertainment™

Last Updated: October 2025

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Welcome to Javan Entertainment™ (“Javan Entertainment,” “we,” “us,” or “DJ”). These Terms & Conditions govern the use of www.JavanEntertainment.com and all DJ, MC, lighting, fog, uplighting, photo booth, web design, and related entertainment services provided by Javan Entertainment.

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By booking services, submitting payment, or allowing services to proceed, you (“Client”) agree to these Terms & Conditions. If you do not agree, please do not use our website or services.

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1. Booking & Agreement

All DJ and entertainment services are provided pursuant to a written DJ Service Agreement (“Agreement”). These Terms & Conditions are incorporated into and form part of that Agreement.

A booking is not confirmed until:

  • A signed Agreement is received, and

  • A non-refundable deposit is paid.

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2. Fees & Payment Terms

Fees for DJ and entertainment services are based on the hourly rate and total amount agreed to in the signed DJ Service Agreement.

A non-refundable retainer is required to secure the event date. The specific retainer amount is stated in the Agreement.

The remaining balance is due after the DJ setup and prior to the start of the performance, unless otherwise agreed to in writing.

Failure to submit the final payment may result in delayed, shortened, or canceled performance without liability to Javan Entertainment.

Accepted payment methods include: cash, card, check, or approved electronic payment methods.

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3. Add-On Services

Optional add-on services may include lighting, fog effects, uplighting, and other enhancements as agreed upon in writing.

Client agrees to:

  • Provide adequate setup space and power (minimum one grounded electrical outlet; two preferred)

  • Be responsible for any damage to equipment caused by guests, unsafe conditions, or venue-related issues

All add-on services, availability, and pricing must be confirmed in writing as part of the Agreement or a written addendum.

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4. Overtime / Extra Time Policy

Performance time is strictly limited to the hours listed in the DJ Service Agreement.

Any time exceeding the contracted end time is considered overtime.

Unless otherwise specified in writing and agreed to by both parties, overtime is billed at double the hourly rate stated in the Agreement.

Overtime must be approved by the Client or an authorized representative and paid prior to overtime beginning.

Overtime is billed in full-hour increments.

Failure to approve or pay for overtime may result in services ending promptly at the scheduled time without further obligation.

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5. Cancellation Policy

All cancellations must be submitted in writing.

  • The deposit is non-refundable under all circumstances.

  • If the event is canceled with at least 45 days’ notice, the deposit is forfeited, and 50% of the total fee remains due.

  • Cancellations within 45 days may result in additional fees as outlined in the Agreement.

This reflects lost booking opportunities and preparation costs.

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6. Setup & Venue Requirements

Client is responsible for ensuring:

  • A 6’ or 8’ covered DJ table within 25 feet of a grounded power outlet

  • Venue access at least one (1) hour prior to performance start time

  • The venue is properly licensed, insured, and compliant with local laws

  • Outdoor events include overhead cover (tent) unless waived in writing

Javan Entertainment reserves the right to pause or terminate services if conditions pose a risk to equipment, music collection, or personal safety.

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7. Delays & Client-Caused Interruptions

Delays caused by the Client, venue, guests, vendors, planners, or venue restrictions:

  • Do not reduce fees

  • Do not extend contracted performance time unless overtime is approved and paid

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8. Emergencies, Force Majeure & Substitution

In the event that Javan Entertainment is unable to perform due to illness, accident, or circumstances beyond reasonable control (including acts of God, severe weather, government restrictions, or emergencies), Javan Entertainment will make reasonable efforts to secure a suitable replacement DJ.

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If a suitable replacement is provided, the Agreement remains in full force and effect.

If no replacement is available and performance cannot occur, all payments received, including the deposit, will be refunded, and the Agreement shall be deemed void.


This is the sole circumstance under which the deposit becomes refundable.

If the DJ is delayed due to unavoidable circumstances beyond reasonable control, the Client may elect either:

  • A pro-rated extension of performance time at no additional charge, or

  • A pro-rated refund for the portion of performance time lost

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Delays caused by the Client, venue, guests, vendors, planners, or access restrictions do not qualify for refunds or extensions.

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9. Liability & Media Release

Javan Entertainment is not liable for:

  • Personal injury

  • Property damage

  • Venue-related issues

  • Performance dissatisfaction based on subjective preference

Client grants permission for Javan Entertainment to use photos or video from the event for promotional purposes unless explicitly declined in writing prior to the event.

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10. No Warranty

No warranty is made beyond standard industry performance practices. Entertainment services are subjective in nature.

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11. Governing Law & Dispute Resolution

These Terms & Conditions and all Agreements are governed by the laws of Harris County, Texas.

Any dispute shall be resolved through binding arbitration under the rules of the American Arbitration Association, conducted in or near Houston, Texas.

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12. Acceptance of Terms

By booking services, signing an Agreement, submitting payment, or allowing performance to proceed, the Client confirms acceptance of these Terms & Conditions.

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Contact Information

Javan Entertainment™
Houston, Texas

📧 Booking@JavanEntertainment.com
📞 (281) 636-1715
🌐 www.JavanEntertainment.com

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